19^th Jul 2007

This Thursday

Presentation of Plans(II)

by directors

At your Lunch Meeting this Thursday 12:45pm, 19^th July 2007,

The Pines, 30 Stevens Road, Singapore 257840

Dear fellow Rotarians,

In my campaign to be "INCLUSIVE" for RY 2007-2008, I have decided that all members should serve in committees (at least one).  The reason for doing so is to ensure participation and that your Directors will invite you to their meetings. However, if for whatever reason you prefer to serve in another committee, please let me know or let you Directors know. Swaps will be accommodated.

I think in the past when you are not involved, you only get to come to lunch. That is not a satisfactory arrangement. My approach is to include you so that you have a choice !! That is to either get involved or to opt out (sounds a little like our Govt !).

I hope you understand where I am coming from and accept the assignments. Your names will shortly appear in the blue book which was delayed due to my insistance on having all members assigned to committees.

From your President....

Yours in Rotary,

President Yeo Chuen Eng

In addition the following directors will be making a short presentation on their plans for the Rotary year 2007/2008.

1. International Director Director Henry Tan
2. Community Service Director Jeff Koh
3. Vocation Director  Jean Paul  

Notices

1.  Statistics for last meeting

19/48 = 39.5% (excluding make up by JPaul and others) and sunshine collection $272.

2.  DG Chris Chen’s visit to our club and our 1^st Club Assembly for Rotary Year 2007/2008

Our 1^st Club Assembly for Rotary Year 2007/2008 will be held next Thursday 26^th Juily 2007 7pm.

Agenda for 1st Club Assemby meeting is as follows:

        1. President's Address

        2. Passing of Previous Club Assembly's Minutes

        3. Hon. Treasurer'sReport

        4. Hon Secretary Report

        5. Club Service Report

        6. Community Service Report

        7. International Service Report

        8. Vocational Service Report

        9. Service To New Generations Report

        10. Programme Service Report

        11. Any Other Business

DG Chris Chen and his wife, shirley, will be special guests at the night dinner meeting.  

DG Chris Chen will also be addressing us during the dinner fellowship after the Club Assembly. 

Members are encouraged to bring their spouses/partners for the dinner fellowship.  

3.   Joint  Meeting : “Brain-Storm”  &  Get-Together for Community Service and International Service

There will be a meeting for Interactors / Rotaractors / Teacher-Advisors / Rotarians for brain-storming activities.  

The details are as follows:

Date/Time:  21st July 2007, Saturday, 4pm onwards

Place:          Faber Garden Condo Poolside

BBQ  “TEA”  &  FREE-FLOW  SOFT DRINKS !

4.  Plans presented during the last meeting on 12^th July:

In case some of you were not present for last week’s meeting, here are some of plans presented by some directors

1.  Club Service (Club Administration) Plan

Director Lai Bou Leong

The Rotary Year 2007/2008 represents a transitional year as the Club moves closer to embracing the Club Leadership Plan (CLP), a recommended administrative structure for Rotary Clubs.  The CLP calls for the appointment of five standing committees in the areas of Membership, Club Public Relations, Club Administration, Service Projects and The Rotary Foundation. In our current Club Structure, the first two functions already form part of the Club Service Committee, whereas Rotary Foundation is headed by a separate Chairperson.

Sub-Committees

PP Leong How has agreed to head the Membership sub-committee and PP Kay Hui likewise, will be heading the PR sub-committee. I understand that these same individuals have been separately identified by President Chuen Eng for the corresponding positions under the CLP. This would make the adoption of the CLP even smoother.

The other major tasks of the Committee will be filled and assigned when the Committee meets for the first time.

Plans for RY 2007/2008

1.                 Mission

The Club Service Committee will focus on strengthening membership, encouraging membership involvement, promoting fellowship and ensuring the effective functioning of the Club

2.                 Goals

i)                                                        Membership Goal of net increase of at least 1 member by 31^st March 2008*

ii)                                                      Recruit alumni of RI Foundation or RI programs into membership

iii)                                                    Induct members from demographic groups which are currently not represented in the Club, to promote diversity and a balanced membership*

iv)                                                    Ensure every member in the club is personally invited to participate in Club activities*

v)                                                      Include non-Rotarian family members, former Rotarians and friends in Club’s service and fellowship activities

* denotes Presidential Citation qualifying activity

3.                 Activities

i)                                                        Provide newer members with Rotary and Club information and encourage participation in District activities

ii)                                                      Organize Club delegations for district-level events

iii)                                                    Maintain list of former members, potential Rotarians, spouses and children of departed members and retired Rotaractors with the aim of including them in our Club’s activities

iv)                                                    Organize at least 6 fellowships, some of which would include the above list.

v)                                                      Formulate a scheme to recruit retired Rotaractors into the Club

vi)                                                    Encourage members to make up by organizing group make-up visits

vii)                                                  Recognize members with 100% attendance record and members who successfully proposed new members into Club

viii)                                                Increase awareness of Rotary and profile of Club through enhancing Public Relations

2.  Program Committee Plan

Director Michael Witt

The plan for the program committee is:

1.  to have a program

2.  to help increase the value members derive from our club by helping them identify areas of mutual interest and benefit by asking existing club members to talk about personal or professional activities/areas of interest/... (sort of a "re-classification talk"

series)

3.  Youth Program

Director Tay Wei Lien

1.                 Encourage participation at Rotaract / Interact District Conference and District Assembly  and  RYLA.

2.                 Encourage joint projects / events involving Interactors / Rotaractors and Rotarians.

3.                 Identify and encourage suitable past Rotaractors for Club membership.

4.                 Execute 2nd CEBU Rotaract X’change in December 2007

5.                 Possible community service in BATAM or Nias or involving  MI  Interactors especially.

6.                   Host  BIHORO  students essentially by  MI  &  NJC.  Joint fellowship to be organised with ALL involved. This will happen in January  2008.

7.                   Possible Interact / Rotaract-West community service to GAWAD KALINGA housing project in MAKATI.  Target date : 2nd week in June 2008

8.                   To qualify for  RI  Presidential Citation for Rotaract / Interact Clubs

Buffet lunch at $25 will be served.
Parking complimentary.

our home page  http://www.rotarysingaporewest.org